Public Participation in Board Meetings

Public Participation in Board Meetings

Approved: February 21, 2007

Revised: February 19, 2020

Dec. 13, 2023 

Meetings of the Board of Trustees are held at 4 p.m. on the third Wednesday of every month. The Board does not meet in July. Meetings are held in the Board Room, located in the administrative offices on the second floor of the Hobart Center for County Government, unless otherwise stated.

Public comments are library board meetings are not required by statute; however, it is the intent of the Board of Trustees that anyone wishing to address the board or ask questions shall be afforded an opportunity to do so. In order for the board to fulfill its obligation to complete the scheduled agenda in an effective and efficient fashion, a maximum of 30 minutes of public participation is permitted at each meeting. For those wishing to speak, an oral or written communication to the Library Director stating a concern or topic at least 24 hours prior to the meeting is required. Troy-Miami County Public Library is a county district library and will only allow speakers from Miami County.

All visitors are required to sign in before the call to order and to indicate if they wish to speak. Those visitors who have indicated a desire to speak will be recognized in the order in which they have signed in. Speakers must identify any groups or organizations for which they will speak in an official capacity.

Each speaker is given three (3) minutes to share their views with the board. If several people wish to speak, each will be allotted three (3) minutes until the total public participation time of 30 minutes is used. No person may speak more than once per meeting. It should not be expected that the board would take immediate or official action on any subject brought before it without having time for review or study of facts or matters presented. The Board President recognizes each registered speaker. The Trustees listen and do not interact with the speakers. The Board President introduces each speaker and keeps track of the time. The Board President may ask questions or ask for additional information from persons appearing before the board.